An employment verification notary involves a Notary Public verifying the identity of the signer (usually an employer rep) and witnessing their signature on an Employment Verification Letter (EVL) or helping with the Form I-9 for new hires, adding legitimacy for banks, visas, or immigration, especially for international use, with the process confirming the signer’s identity and document authenticity.
How it Works for an Employment Verification Letter (EVL)
Draft & Sign: Your employer drafts the EVL on company letterhead, including job title, salary, dates of employment, etc..
Notary Appointment: The authorized signer (HR, manager) must sign the letter in the notary’s presence, presenting valid ID.
Notary Acts: The notary verifies the signer’s ID, witnesses the signature (if not pre-signed), and completes the notarial certificate with their seal and signature.
International Use: For use abroad, the notarized letter often needs an Apostille or authentication.
Notary’s Role with Form I-9
Authorized Representative: Employers can designate a notary as an authorized representative to complete Section 2 of the I-9 form.
Document Verification: The notary physically examines the employee’s original identity and work eligibility documents (e.g., passport, driver’s license) to ensure they seem genuine and relate to the person presenting them.
Compliance: This ensures compliance with federal regulations, reducing fraud and errors.
